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Channel 1: Short-term expertise

Making an application for expertise

Who can submit an application?

 

Applications for the provision of expertise can be submitted by Country Coordinating Mechanisms (CCMs), Principal Recipients and Sub-Recipients of Global Fund grants, in addition to national actors in the fight against the three pandemics in those countries.

 

What types of expertise can be requested?

 

If it is to be admissible, an application must complement programmes financed by the Global Fund in the country concerned. The purpose of the expertise must be to support the design, implementation, monitoring & evaluation or measurement of the impact of Global Fund grants, and/or it must provide organisational support for applicants. If the issues at stake are not clearly identified, the application may relate to an initial exploratory mission.

Types of mission conducted by the 5% Initiative:
  • Technical expertise to support the drafting of a request to the Global Fund or an application for renewal of a grant.
  • Missions to support and build capacity for management of Global Fund finance: e.g. accounting, finance, hospital administration, procurement management.
  • Technical expertise to build capacity for personnel in medical biology, prescription, epidemiology, etc.
  • Missions to build capacity for Country Coordinating Mechanisms (CCMs): governance, tools, processes.
  • Missions to support and build monitoring & evaluation capacity.
  • Exploratory missions to identify issues surrounding the deployment of grants.

Complementarity with Global Fund activities is verified in all cases by consulting the Global Fund portfolio manager.

 

The application must be for provision of short-term expertise for periods of no more than 12 months and involving one or more experts.

 

Under Channel 1, missions will be implemented by Expertise France or its partners. Applications for funding or requests for grants will therefore not be eligible and will not be considered.

 

Are you preparing an application and have doubts about its eligibility? Do not hesitate to contact us (initiative5pc.ef@expertisefrance.fr) or the Regional Counsellor in Global Health at the French Embassy.

How should an application be submitted?

 

Applications should be sent to the SCAC (Service de Coopération et d’Action Culturelle / Cooperation and cultural action department) at the French Embassy in your country (applications must not be sent directly to Expertise France). Each application must include:

 

- A signed covering letter,

- A duly completed application form for the provision of expertise,

- A draft set of specifications for the expert mission,

- A copy of the letter sent to the CCM notifying it of the application.

After consideration of the application by the Regional Counsellor in Global Health, who consults the Global Fund and the various partners in the country, Expertise France tables it in the 5% Initiative Steering Committee, which meets every two weeks, subsequently notifying the Committee’s decision to the applicant.

 

How should a regional application be submitted?

 

A regional application can be submitted on condition that it is supported by a beneficiary organisation in one of the countries involved, which should sign the covering letter. The CCM in each of the countries must be briefed and copies of the information letters to each CCM must be appended to the application.

Designation of experts

The terms of reference of each mission are defined by Expertise France in conjunction with the beneficiary. Once the terms of reference have been approved, an agreement is signed between Expertise France and the beneficiary, following which Expertise France sends out a call for candidates in order to identify the best team of experts. The CVs of the selected experts are then submitted to the beneficiary for approval.

 

On average, expert missions begin three months after approval is given by the Steering Committee. Where the mission is urgent, the experts can be in country a week after validation of the application.

 

In exceptional circumstances, the organisation seeking expertise may have already identified the organisation or expert to provide it. In such cases, the reasons for this choice, which will be submitted to the Initiative’s Steering Committee, must be specified at the time of application. Specifically, arguments must be provided to demonstrate why that organisation or expert would be best placed to carry out the mission, and why no other organisation or expert could do so on the same terms. If the reasons for the choice are insufficiently cogent, it will not be validated. The applicant must provide the CV for the designated expert in support of the arguments for the selection and if an organisation is designated, its estimated budget must be provided.

 

This option applies to public or non-profit organisations. Private companies can undertake a mission only if selected in a competitive tender process.